Objective
To find a challenging position that utilizes my talents and experience, while providing opportunities to learn and develop new skills and responsibilities.
Experience
HORIZON LINES, LLC – Kenilworth, New Jersey
Crewing Manager – Government Vessels
2007 – Present
Responsibilities:
* Manage the crewing of seven T-AGS vessels to ensure that at all times the number and qualifications of each crew member on board meets the T-AGS Contract requirements. Advertise job openings with appropriate unions, screen all applicants to ensure qualifications, training and medical requirements are met. In addition, verify that applicable Trustworthy or Security Clearance documentation is completed. Schedule any additional training and related travel, as well as appointments for physicals and vaccinations, if necessary.
* Arrange for and monitor all crew travel based upon the requirements established by the vessel master and the program manager, in accordance with vessel’s schedule and location. Assist crew members with the procurement of seafarers’ visas if required. Communicate all travel arrangements to crew members and/or their union representative, as well as the respective vessel captain and designated agent to insure necessary support is provided.
* Maintain NS5 crew management database (vessel personnel records) in a continuous up to date status, accurately reflecting the status of each member of the crew on each vessel.
* Create and maintain physical personnel file for each crew member, updating as needed.
* Liaison with unions to insure that there is always an available pool of qualified crewmembers with all required training. Coordinate with unions to meet all new training requirements.
VERIZON WIRELESS – Morristown, New Jersey
Administrative Assistant – Legal
2005 – 2007
Support the Northeast Area Vice President and General Counsel, as well as two Senior Counsel.
Responsibilities:
Managed attorneys’ MS Outlook calendars; scheduled meetings; arranged conference calls using Cisco MeetingPlace.
* Coordinated travel arrangements; processed travel and expense reports; reconciled corporate card accounts monthly.
* Created various documents including correspondence, agreements, complex presentations, spreadsheets and charts.
* Logged, routed, tracked and filed advertising, marketing and training materials requiring legal review and approval.
* Obtained approvals on contracts, agreements, amendments and leases; kept records of approvals.
* Processed vendor invoices for payment; prepared check requests; routed checks to appropriate party.
* Received and recorded payments on accounts in collections; routed checks to appropriate department for processing.
* Paid dues to bar associations and other legal organizations to ensure attorneys’ memberships were kept current.
* Created case matter profiles in eCounsel case management database; entered updates as needed.
* Entered time sheets and kept attendance records for department.
* Ordered business telecommunications equipment; managed business accounts; arranged for equipment repairs and
requested replacements when needed.
* Ordered office supplies, business cards, stationery and office equipment. Reconciled purchasing card account monthly.
* Ensured that computers and other office equipment were in working order and properly maintained.
* Screened and directed incoming calls to appropriate personnel; took messages and greeted visitors.
* Performed other clerical duties as needed, such as photocopying, scanning, faxing, filing, handling of incoming and outgoing mail, including overnight mail.
PITNEY HARDIN LLP – Florham Park, New Jersey
Legal Secretary – Transactions
2004 – 2005
Supported four Attorneys who served the firm’s Corporate Clients, including Trademark Clients.
Responsibilities:
* Prepared United States Patent and Trademark Office filings, and maintained trademark files.
* Used CPI to maintain database of current information regarding trademark clients and marks.
* Docketed trademark action items in CPI; ran reports of action items as needed.
* Used Lotus Notes to docket action items for various cases and clients.
* Prepared various documents including correspondence, agreements and spreadsheets.
* Used Deltaview to produce black-lined document comparisons needed for negotiations.
* Utilized MS Word Text Bridge software to convert scanned documents into format suitable for editing.
* Scheduled conference calls and meetings; greeted visitors.
* Made travel arrangements; prepared travel and business expense reports.
* Screened and directed incoming calls; placed calls for attorneys; transcribed voicemail as needed.
* Performed other clerical duties as needed, such as photocopying, scanning, handling incoming and outgoing mail, including overnight mail.
AT&T CORP. – Morristown, New Jersey
Legal Secretary II – Consumer Services Division
1993 – 2004
Provided support to five Senior Attorneys and one Contract Attorney, who represented AT&T’s Consumer Services Division.
Responsibilities:
* Prepared legal contracts for execution; maintained lists and files of executed versions.
* Used DeltaView to compare documents to produce blackline versions for negotiations.
* Created and revised presentation materials using Word, PowerPoint and Excel.
* Composed business correspondence; took and transcribed dictation as needed.
* Made travel arrangements, prepared itineraries, entered travel and expense reports, reconciled accounts.
* Scheduled meetings and conference calls; managed attorneys’ calendars using MS Outlook.
* Screened and directed incoming calls; took messages, greeted visitors.
* Maintained attorneys’ expense, attendance, contract and correspondence files.
* Recorded hourly time reports for attorneys using Law Pack time tracking software.
* Prepared purchase orders for outside vendors. Prepared vendor invoices for payment. Worked with Outside Counsel and Law Pack Support Teams to ensure vendor invoices were approved and paid with appropriate funds; assisted with tracking expenses and hours charged by attorneys.
* Assisted with recruitment of permanent and temporary paralegal legal staff.
* Managed attendance records for 25+ staff members; required review and input of weekly time sheets; discrepancy resolution; tracking of absences and monitoring of electronic data reports.
* Performed clerical duties such as faxing, filing, handing incoming and outgoing mail, including overnight mail.
Secretarial Stenographer – AT&T Law & Government Affairs – Legal Word Processing Department
Provided support to all L&GA Department members who required word processing assistance.
Responsibilities:
* Created, revised, reformatted and proofread legal documents, correspondence, complex spreadsheets, detailed graphs, flow charts and presentations using Word, Excel, Powerpoint and ABC Flowcharter.
* Assisted attorneys with preparation of and electronic transmission of FCC Filings in accordance with Government formatting requirements and deadlines.
* Updated databases using MS Access.
* Relieved LWP Supervisor. Kept log of requests, delegated assignments and managed work flow.
Education
STAFFORD HALL SCHOOL OF BUSINESS - Summit, New Jersey
Completed Executive Secretarial Program
MILLBURN HIGH SCHOOL
Certification
Skils
* Microsoft Office (MS Word, Excel, Outlook, PowerPoint, Access, InterAction)
* Microsoft Windows XP / Windows 2000 / Windows NT
* Netscape Navigator and InterNet Explorer
* PeopleSoft 8.4
* SafeNet Version 4.43ay
* NS5 Version 5.3.5e
* Workshare DeltaView 2.8
* CompInfo Law Pack Software
* Lexis/Nexis and WestLaw
* CPI Patent and Trademark Database
* Lotus Notes
* Gregg Shorthand and Dictaphone
VOLUNTEER ACTIVITES:
* Devoted time to “Pick-An-Angel” gift giving project for under-privileged children each holiday season at AT&T.
* Role of “Blood Captain” at AT&T, responsible for distributing and posting information about upcoming blood drives, making donor appointments and encouraging eligible employees to consider donating.
* Participated in “AT&T Cares” events, including Beach Clean-Up at Sandy Hook, New Jersey; also performed clerical duties for The ARC of Somerset County, New Jersey.