Objective
1. Maximum functioning of existing desk according to their respective duties.
2. Systematic expansion of services, according to the demands of probation work and available resources.
3. Judicious utilization of limited resources so as to obtain desired results in the best manner possible with the least expenditures of time, efforts and money.
4. To achieve a united approach to company goals through integrated planning and constant coordination among all units.
5. To develop a more efficient and up-to-date system in order to achieve management’s goal.
6. To continuously improve staffs’ performance through adequate personnel supervision, relevant research, and periodic evaluation.
7. To cooperate and coordinate with all departments of the company in order to accomplishment of management’s task.
Experience
1. Administration Officer
Company Name: Aarp International (Pvt)Ltd.
Legal entity: Private Limited
Location: Karachi, Pakistan.
Working experience as “Administration Officer” 1988–1990, based in Karachi, Pakistan. The company was engaged in charted Cargo flights operation between Pakistan and Turkmenistan; and participating in United Nation Organization’s tenders for supplying, of Medicines & foods, to CIS states.
Key Responsibilities:-
· Organize the general office operations.
· Keeping attendance, sickness and lateness records for all employees.
· Maintenance of office supplies and stationary.
· Answering the phone.
· Attend to visitors (office directions, greeting and beverage offering)
· Co-ordinate with PRO on new employees hiring/cancellations when needed.
· Deal with all outgoing packages/envelopes with our courier company.
· Maintaining petty cash (entering spending into a log).
· Very basic accounting (issue invoices, updating/maintaining client account records, payment of cleaners + printing company account etc.)
· Contacting magazines, awards, newspapers for Marketing and PR purposes.
· Researching material and furniture suppliers for projects.
· Contacting suppliers for meetings and ordering samples.
2. Office Manager & Chartered Cargo Flight Coordinator
Company Name: Aarp International (Pvt)Ltd.
Legal entity: Private Limited
Location: Karachi, Pakistan.
Working experience as “Office Manager & Chartered Cargo Flight Coordinator” 1990 – 1993, based in Karachi, Pakistan. The company was engaged in charted Cargo flights operation between Pakistan and Turkmenistan; and participating in United Nation Organization’s tenders for supplying, of Medicines & foods, to CIS states.
Key Responsibilities:-
· Participating in the UNO’s tendering procedure, documentation, examine the cost & profit structure and to implement best working strategy to increase profitability.
· Study the work flow and reporting system and work on increasing the efficiency of the business module.
· Take on the responsibility of recruitment and develop an improved hierarchy system that best suit the company.
· Report work progress to the MD and foresee issues that are effecting the progress.
· Supervises the day to day work of all business and cargo flight activities.
· Co-ordination with the Civil Aviation Authorities for hazel-free Chartered Cargo Flights operation between Karachi, Pakistan to Ashgabad, Turkmenistan.
· Ensure smooth flow of communications by effectively dealing with internal and external customers of the Company.
· Responsible in maintaining filing system to record and archive all the data in business affairs.
· Establishing company procedures & administrative decisions in compliance with the labor law.
· Negotiations with the local medicine manufactures in order to keep ensue UNO’s standard, production under due time and shipment accordingly.
3. Manager Chartered Cargo Flight Operation
Company Name: Aarp International (Pvt)Ltd.
Legal entity: Private Limited.
Location: Karachi, Pakistan.
Working experience as “Manager Chartered Cargo Flight Operation” 1993-1997, based in Karachi, Pakistan. The company was engaged in charted Cargo flights operation between Pakistan and Turkmenistan; and Exclusive Distributor of Lesion Tobacco Company, Pakistan. Participating in United Nation Organization’s tenders for supplying, of Medicines & foods, to CIS states.
Key Responsibilities:-
· Supervises the day to day work of cargo booking according to the chartered cargo flights activities.
· Co-ordination with the Civil Aviation Authorities for hazel-free Chartered Cargo Flights operation between Karachi, Pakistan to Ashgabad, Turkmenistan.
· Ensure smooth flow of communications by effectively dealing with internal and external customers of the Company for cargo booking and handling.
· Responsible in maintaining filing system to record and archive all the data in business affairs.
· Establishing company procedures & administrative decisions in compliance with the civil aviation rules and regulation.
· Over all responsibility to manage and represent the company with concerned departments for chartered flights operation.
· Supervises the business activities and cargo flight operation as well as supervising the implementation of the Logistics function plans, as well as ensuring their compliance with company rules and policies.
· Co-ordination with the Civil Aviation Authorities of Pakistan at Karachi airport for better working relationship.
· Developing the Logistics function’s work plan; assigning work activities, projects and programs, monitoring work flow, reviewing and evaluating work methods and procedures, and directing such activities to serve the function's goals and plans.
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4. Manager Administration
Company Name: Varan Urban Transport Pvt)Ltd.
Legal entity: Private Limited
Location: Islamabad, Pakistan.
Working experience as “Manager Administration – Urban Transport” 1997-2000, based in Rawalpindi, Islamabad. Varan Urban Transport Pvt)Ltd is the sister concern company of M/S. Aarp International (Pvt)Ltd which I already have served.
Key Responsibilities:-
· Over all responsibility to operate and manage Urban Transport Fleet.
· Monitoring and coordination among internal Administration, Finance and Workshop departments.
· Meeting with the Provincial transport and traffic police authorities’ officials.
· Attending meetings with the Secretary RTA (Secretary Transport Authority) for briefing and proposals.
· To keep ensure the implementation of government policies.
· To make ensure the company policies.
5. Admin & Business Development Manager
Company Name: Sajjid Plastic Industries.
Legal entity: Sole Proprietor
Location: Multan, Pakistan.
Present working as “Admin & Business Development Manager” April 2007 to date based in Multan city of Pakistan.
Key Responsibilities:-
· Selects and assigns staff, ensuring equal employment opportunity in hiring and promotion.
· Coordinates activities by scheduling work assignments, setting priorities, and directing the work of subordinate employees.
· Evaluates and verifies employee performance through the review of completed work assignments and work techniques.
· Identifies staff development and training needs and ensures that training is obtained.
· Ensures proper labor relations and conditions of employment are maintained.
· Maintains records, prepares reports, and composes correspondence relative to the work.
· Executes plans, policies, and programs in business and financial affairs, property and equipment, supplies, housekeeping, clothing, food service, laundry, stores, forms, buildings and grounds maintenance, engineering and safety programs, and prison industries.
· Develops budget recommendations for operating expenditures and/or capital outlay, personal services, equipment and materials, and maintains revenue as high as possible.
· Consults with operating officials on program plans in relation to fiscal capacity.
· Supervises such management planning activities as job analysis, organization studies, workflow, and simplification of systems and procedures for food service, physical plant, warehouse, accounting and finance, and prison industries.
· Supervises the revision of rules, regulations, and procedures to meet changes in law and policy.
· Formulate current and long-range programs, plans, and policies for departmental programs.
· Performs related work as assigned.
Business development Assignment for Moldova:
I was also assigned by the CEO to establish a LLC company in the republic of Moldova, a country between Romania and Ukraine, in order to setup Textiles’ based trading company there. I visited Moldova 3 times and stay there for more than 6 months and completed the task entrusted by the CEO.
My recommendations about Moldova:
The Republic of Moldova is situated in the south-east of Europe, between Romania (West) and Ukraine (North, East and South). I am convinced that Moldova is the best location for Pakistani businessmen community in order to invest there and to utilize its geographical location to address and access to Moldova, CIS and EU market of 800 millions consumers; and industrial parks and free economic zones of Moldova can play an important role to attract Pakistani business community to establish their businesses in Moldova.
My observation about Administrative post:
Successful manager is a very self-disciplined, intelligent, responsible and presentable person. An Administrative Manager would need to be positive, enthusiastic, have good leadership skills, get on well with people, be firm but just and have the ability and perseverance to try and help the company achieve their goals. He should be able to motivate people and make them feel that they are an important cog in the business wheel.
The employees should know that management is trying their best to make life for everyone in the company as profitable, productive and enjoyable as possible, so that they will be much more likely to concentrate on doing their best.
Every worker in a business is given a specific task or tasks to do by the manager who does the planning, co-coordinating and organizing of activities to reach the required goals and he would be the one to give orders and exercise control over the entire process.
So, I always believe in hard work that always rewarded.
· Good managerial ability and to demonstrate positive attitude and respect work disciplines.
· Good communication and presentation skills.
· Excellent correspondence skills and enjoy high computer literacy.
· Excellent written and verbal communication skills as well as proficient in Microsoft Office (Word, Excel, Power Point, Outlook, Computer hardware and office net-working.
· Self starter and analyzing approach.
· Ability to make timley decisions to resolve problems.
· Team leadership and good management experience.
· Good exposure of international traveling.
· Honest and hard worker.
· To derive maximum output out of laziest staff.
Education
1. Secondary Education - Matriculation 1981 – SCIENCE GROUP.
2. Intermediate Education - F.A 1983 – HUMANITIES GROUP.
3. Bachelor Degree - B.A 1986 – ECONOMICS GROUP.
4. Administration & Secretarial Training Course 1987 – 6 months course
5. Personal Assistant Training Courses 1987 – 3 months course
6. Academy Certificate of Completion (Skill, Attitude, Teamwork and Strategy) 1988
7. Basic Optical Fiber Course(Part time study by virtue of personal interest) 2009 – 3 months
8. Optical Fiber Transmission System Training(Part time study by virtue of personal interest) 2010 – 1 month Course
9. Basic Computer Hardware & Net Working.(Part time study by virtue of personal interest)
10. Basic Computer Hardware, Installation and Internal Office Networking, Out Look Express, MS Office and Excel.
11. Web Designing.(Part time study by virtue of personal interest)2009 – HTML, Macromedias Dream-weavers’ Software, Adobe Photoshop, Microsoft power Point.
Language Ability Good English language writing, reading and speaking.
Certification
. Administration & Secretarial Training Course 1987 – 6 months course
. Personal Assistant Training Courses 1987 – 3 months course
. Academy Certificate of Completion (Skill, Attitude, Teamwork and Strategy) 1988
Skils
· Good managerial ability and to demonstrate positive attitude and respect work disciplines.
· Good communication and presentation skills.
· Excellent correspondence skills and enjoy high computer literacy.
· Excellent written and verbal communication skills as well as proficient in Microsoft Office (Word, Excel, Power Point, Outlook, Computer hardware and office net-working.
· Self starter and analyzing approach.
· Ability to make timley decisions to resolve problems.
· Team leadership and good management experience.
· Good exposure of international traveling.
· Honest and hard worker.
· To derive maximum output out of laziest staff.