Objective
To work in a reputed organization that provides proper ambience to sharpen my skills and a challenging opportunity to make significant contributions to achieve organizational goals through continued development of professional skills.
Experience
1. Document Controller
From 20th November 2008 to till date
Company: Overseas Bechtel Incorporated-State of Qatar
Project: New Doha International Airport (NDIA) Project - DOHA
Client: NDIA Steering Committee (A body owned by Govt. of Qatar)
Docbase: InfoWorks 3.04 & 4.10
Responsibilities
? Responsible for maintaining of technical documentation work such as preparation of Tender documents, Drawings, controlling correspondence, Change Orders
? Responsible for handling all documents i.e. Design drawings, Field /Construction documents
? Receives design documents from engineering department and obtain approvals, Register in InfoWorks and distribute to concerned area/field engineers.
? Receiving vendor documents, Register in InfoWorks (EDMS) and distribute to Responsible Engineers for Review
? Ensure all submittals meets project quality requirements such as Standard Document Numbering, revision succession etc
? Responsible for processing field /construction documents such as Design Change Requests (DCR), Notification of Change (NOC), etc
? Co-ordination with Engineering and Contracts Departments to ensure proper delivery of documents as per the contracts
? Responsible for Maintaining War Room(Combined Review Room for design documents)
? Creation of InfoWorks Smart Lists to make easy access of documents to all users by facility or discipline, document class etc
? Responsible for committing, transmitting and distribution of all Bechtel and vendor documents
? Coordinate with Design consultant’s or Contractor’s DCC to ensure the quality of documentation
? Training of newly joined Document Controllers and presentation on use of IW Tools
? Document transmission through E-Mail, FTP etc,
? Expedite the Review and Approval of Documents
? Processing large quantity of documents by using BecSpyder and IW Loader.
? Exporting documents from the docbase by using IW Exporter
? Infoworks Pick list updating through IW Table Loader
? Report to Project Information Manager or DCC Manager
? Office correspondence & administration
2. Document Controller
From 31st October 2006 to 29th October 2008
Company: Bechtel & Co LLC -Oman
Project: Sohar Aluminum Smelter Project-Sultanate of Oman
Client: Sohar Aluminum
Docbase: Infoworks 3.04
Responsibilities
? Responsible for handling all documents i.e. Design drawings, Supplier documents, Procurement documents, Field /construction documents, System Turnover Packages, etc.
? Receives design documents from engineering department and obtain approvals, process in InfoWorks and distribute to concerned area/field engineers.
? Receives vendor documents, Registers in InfoWorks (EDMS) and distribute to responsible engineers for Review
? Receives coded documents from RE and returns back to vendors/suppliers within stipulated time.
? Responsible for processing Operation & Maintenance Manuals (O&M Manuals), Manufacturer’s Record Books (MRBs) and As Built drawings from Contractors/Suppliers
? Responsible for processing field /construction documents such as Field Change Notice (FCN) s, Request For Information (RFI) s, Field Change Request (FCR), Non Conformance Report (NCR) , Work Procedures and Test Records
? Responsible for committing, transmitting and distribution of all Bechtel and vendor documents
? Responsible for scanning and printing of Bechtel and vendor documents.
? Processing System Turn Over Packages
? Generating Document Transmittals Internal and to Client & Suppliers/Contractors
? Document transmission through E-Mail, E-Room, Courier, etc,
? Expedite the review and approval of Documents
? Responsible for Generating and distributing Daily Notification Report (“HOTFILES”) and weekly reports
? Processing large quantity of documents through IW Loader.
? Infoworks Pick list updating through IW Table Loader
? Responsible for maintaining vendor document review room
? Office correspondence & administration
Education
Bachelor Degree B.Com
University University of Calicut, Kerala, India
Higher Secondary Plus Two (Commerce)
Board Board of Higher Secondary Educations-Kerala, India
Secondary S.S L.C
Board Board of Secondary Educations-Kerala, India
Computer Knowledge
Well versed in Microsoft Office Applications, E-Room, Infoworks, Microsoft Office Out look and Internet.
Certification
Skils
? Self Motivated
? Adaptable to any situation
? Co-Operative Team Player
? Good Listener and Hard working
? Good Interpersonal Communication
? Ability to gather data compiles information and prepares reports
? Organizing and Co-ordination
? Ability to prepare basic statistical analyses and summaries
? Well versed in InfoWorks (EDMS), Internet, Email, and all Microsoft Office applications.
? Ability to make administrative decisions and judgments
? Ability to work under Pressure
Career Summary
? More than 8 years of experience in Document Control and Office Administration
? Knowledge in all areas of documentation; including taking a document through its complete lifecycle from Creation, Review, Issue-Use to Archival
? Capable of Bulk documentation
? Develop Document Control work process as per project requirements
? Experience of interfacing with Vendors to explain procedures, processes and acceptable quality of documentation
? Good knowledge of Filing and numbering systems
? Well versed with InfoWorks (Electronic Data Management System – Owned by Bechtel)
? Proficient in Microsoft Office (Word, Excel & PowerPoint).
? Excellent oral and written communication skills
? Detailed oriented with excellent organizing and planning skills.
? Consistent in terms of quality and overall attitude