Administrative Assistant

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Objective:  To obtain a position as an Administrative Assistant utilizing my skills in a professional environment.

Summary:  An experienced administrative professional able to work well with all levels of executives.  Excellent organizational and communication skills, detail orientated, a self-starter, able to handle multiple tasks simultaneously, and work efficiently with minimal supervision.

Skills:

• Strong organizational skills
• Attention to detail and accuracy
• Written and verbal communication skills
• Scheduling of meetings and maintaining calendars
• Project management and meeting deadlines
• Travel coordination and event planning
• Data Entry
• Microsoft Office (Outlook, Word, PowerPoint, Excel)

Work Experience

SCAN Health Plan  Long Beach, CA                                                                                                  August 2004 – March 2016

   Administrative Assistant to Vice President of Finance 

• Assisted the Vice President of Finance and supported the Finance staff as needed
• Duties for the Vice President included extensive scheduling and maintaining of calendar
• Assisted with preparing financial presentations for the Board of Directors
• Worked closely with direct reports, as well as delivering communications to the department
• Reviewed correspondence and redirected to appropriate staff
• Maintained month end close calendar, department vacation schedules, and department event planning (team building, holiday events, staff meetings)

• Received and processed member premium checks and prepared daily for bank deposit
• Handled all bank activities for the company related to check tracking and stop payments
• Added all new vendors and maintained vendor database
• Managed onboarding new hires and consultants, ensured compliance training deadlines were met, processed invoices, expense reports, and maintained office supply inventory

St. Mary Medical Center  Long Beach, CA                                                                                     July 1997 – June 2004

  Administrative Secretary to Director of Education                                                                                                                                                            

• Assisted the Director of Education with routine administrative duties
• Organized and maintained all aspects of the educational programs for the hospital staff including coordinating and distributing the yearly education calendar
• Managed automated hospital-wide database for tracking education activities and processes
• Maintained hospital competency manuals by updating them annually or as changes were incorporated; communicated important policy changes to department
• Tracked tuition reimbursement requests to ensure that proper procedures were followed and reimbursements were processed timely
• Prepared quarterly summary reports for the department’s finances
• Assisted Human Resources on an as needed basis with various projects and other duties

Education:  El Camino College  Torrance, CA                                                                               Associate in Arts in Business/Secretarial